Start a trip like clocking in
One tap starts the trip, one ends it. Vehicle and odometer are prefilled.
- Driving mode: large button, screen stays on
- Mixed trip: switch type on the way, split at the odometer
- Add trips later without the phone
Vehicle logbook module
Electronic vehicle logbook: start trips like clocking in
One tap starts the trip, vehicle and odometer already filled in. Add the purpose later; the yearly logbook per vehicle is built to the requirements for electronic logbooks.
- Unbroken odometer chain: no jump without a reason, none backwards
- Every change is a new version, visible in the logbook
- Route only if you want it, never on private trips
7 days by default to complete a trip, then it is closed
1 logbook per vehicle and year, to print or save as PDF, with every change
Included in the price from Team, at no extra cost
What each role asks
Drivers
“Do I have to write everything down now?”
No. Destination and purpose can wait until after the trip, by default for seven days.
Planners
“Who takes the van tomorrow?”
In the roster, each shift gets a pool vehicle. If it is booked twice, Tiveo warns you.
HR and administrators
“Is our logbook complete?”
The check shows odometer gaps, missing details and missing driving licence checks.
How a trip becomes an entry
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Start
The vehicle from your shift is preselected, the odometer taken from the last stop. You choose: business, private or commute.
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Complete
After the stop, add destination, purpose and business partner. A nearby place from the address book is suggested.
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Close
After the deadline, seven days by default, Tiveo closes the trip. Anything missing stays marked; after that, changes need a reason.
What the vehicle logbook does
The logbook fills up as you drive; details come after the stop.
Complete by a deadline
Add destination, purpose and partner after the stop. “To complete” lists what is missing. The deadline is seven days by default.
- The address book suggests the nearest place
- After the deadline the trip is closed, gaps stay marked
- Then only administration changes it, with a reason
Yearly logbook per vehicle
One logbook per vehicle and year, to print or save as PDF, private trips with kilometres only. Changed trips show their history right in the logbook.
- Marks for changed, added later, incomplete and odometer gap
- A key to places and partners, a checksum on every page
- Plus all trips as CSV for your accountant
Costs, receipts, mileage allowance
Snap fuel and charging receipts, add servicing and leasing: Tiveo works out the cost per kilometre.
- Compares the 1% rule with the logbook, as a guide
- Private cars: approve the mileage allowance per month, €0.30 per km preset
- Reports: kilometres per type, person and project
Pool, company and private cars
Each vehicle with plate, drivers over time and inspection dates.
- Driving licence checks with a deadline: warn or block
- Assign pool vehicles to each shift in the roster
- Partners shown only as a number in the logbook, if you wish
Route only if you want it
Switched on, the app records the route of business trips as evidence next to the odometer. Off by default.
- Never on private trips or the commute, no live tracking
- Only the driver, owners, administrators and company-wide HR may see it
- Maps from our own server, routes deleted after three months by default
How the vehicle logbook works with the other modules
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With time recording Starting a trip can clock you in, but never on private trips or the commute.
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With shift planning The pool vehicle of your shift is preselected when you start a trip.
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With qualifications Driving licence checks with a deadline: if one is missing, starting a trip warns or blocks.
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With DATEV and the API Mileage allowance goes into the DATEV export (beta), trips into the API (beta), routes never.
On the road: one big button
Driving mode shows plate, time and odometer and keeps the screen on. Once stopped, one tap ends the trip.
What applies to a logbook
When a logbook counts, and what else applies to company vehicles in Germany.
What applies, where it is written and what Tiveo does with it
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Instead of the 1% rule, private use can be valued at the actual costs if a proper logbook records the trips.
§ 6 Abs. 1 Nr. 4 and § 8 Abs. 2 Satz 4 EStG
In Tiveo: One logbook per vehicle; the comparison of the 1% rule and the logbook is a guide and not tax advice.
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The logbook must be kept promptly and in a closed form. For each business trip it records the date, odometer at start and end, destination, purpose and the business partner visited; for private trips and the commute, the kilometres are enough.
R 8.1 Abs. 9 Nr. 2 LStR on § 8 Abs. 2 EStG
In Tiveo: Tiveo asks for these details on each trip, and only for the kilometres on private trips and the commute. After the deadline, seven days by default, a trip is closed.
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A record must not be changed in a way that makes its original content impossible to establish.
In Tiveo: Trips are never overwritten: every change is a new version, and the yearly logbook shows the history with its reason.
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A keeper who orders or allows someone without a driving licence to drive is also liable to prosecution.
In Tiveo: The driving licence check is a record with a deadline; starting a trip warns or blocks if it is missing.
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Technical systems that can monitor behaviour or performance are subject to co-determination by the works council.
In Tiveo: The route is a switch of its own, off by default, never on private trips and without live tracking.
As of 30.10.2026. These sentences summarise the legal position and are not legal advice. Collective agreements and works agreements may provide otherwise.
Included in the price
The vehicle logbook costs nothing extra: it comes as a beta with every paid plan, from Team. Beta means a voluntary extra that we develop with the first companies and may change or discontinue (terms § 4(8)).
| Plan | Free | Team | Business | Company |
|---|---|---|---|---|
| Employees | up to 5 | up to 15 | up to 50 | up to 100 |
| Price per month | €0 | €19 | €59 | €119 |
| Vehicle logbook | Beta | Beta | Beta |
Will the tax office accept the logbook?
The tax office assesses every logbook individually. Tiveo is built to the requirements for electronic logbooks: details per trip, an unbroken odometer chain, changes only as a new version and visible in the logbook. Keeping it complete and up to date is your part; the check shows what is missing.
Does Tiveo track trips by GPS?
Only if your business switches the route on; it is off by default. When it is on, the app records business trips only, never private trips or the commute, and there is no live tracking. Only the driver, owners, administrators and company-wide HR see the route, never managers. Maps come from our own server with no third party, and routes are deleted after three months by default.
What does the logbook show for a private trip?
The date and the kilometres. Tiveo does not ask for destination, purpose or partner on private trips and the commute; a logbook does not need them. If you carry on privately, you switch the type and Tiveo splits the trip at the odometer.
What if someone forgets to complete a trip?
The list “to complete” shows every open trip with its deadline, and if you wish an email arrives two days before. After the deadline, Tiveo closes the trip and marks what is missing. Trips can be added later at any time; they then carry the mark N.
Can employees claim for their own car?
Yes, as a private car with mileage allowance. Only business trips count there; private kilometres are none of the company’s business. HR approves each month (€0.30 per km preset), and it then goes into the DATEV export (beta).
See for yourself
The demo shows a joinery with a pool van, an electric company car and a private car with mileage allowance, plus a recorded route. No sign-up needed.