Qualifications module
First aiders, forklift licences, the yearly safety briefing, training points: Tiveo shows for each person what is valid, what expires soon, what is missing and who has confirmed a briefing.
“What do I have to prove, and by when?”
“My qualifications” shows your own status. You confirm briefings there and add training yourself.
“Is my team up to date?”
The overview shows your own people: what is valid, what expires soon, what is missing.
“Which records do we keep?”
Create types with deadlines and requirements and record briefings for all employees.
Date, topic and who gave it. Everyone who needs it is already selected.
Each person confirms in the app: read and understood. Or you record the signature on paper.
The record is valid until the next repetition. As it approaches, it shows as “expiring soon”, with an email to the person if you like.
Records that used to sit in folders now come with deadlines.
People in rows, types in columns. Each cell shows the status: valid, expiring soon, expired or missing.
Enter date, topic and “given by” once. Everyone who needs the briefing is preselected.
Five categories: qualification, safety briefing, training, medical check and instruction. Per type you set the deadline, the warning and who needs it.
Points within a period, such as 60 points in four years in physiotherapy. Counted backwards from today.
Construction and scaffolding, medical practice, physiotherapy, care, hospitality or general: the template creates the usual types, adding only what is missing.
Employees see their own records, managers their team, HR everyone. For medical checks only the date is kept, never a finding.
From the core People, departments and roles: a requirement applies to the department and everything below.
Next to absences Enter the day of a training course as an absence and the points as a record.
Next to shift planning A shift type can require a qualification. If a scheduled person lacks it, the plan check warns.
HR keeps the records on the big screen; employees see their status on the phone under “My qualifications”.
What employers have to brief, instruct and keep on record.
Employees must be briefed adequately on safety and health at work, when they start and when things change; the briefing has to be repeated regularly where necessary. DGUV Regulation 1 requires it at least once a year, documented.
§ 12 ArbSchG, § 4 DGUV Regulation 1
In Tiveo: A briefing carries date, topic and participants; each person confirms in the app or on paper. The templates use twelve months.
Anyone working with food commercially has to be instructed on the bans on working and the reporting duties after starting and every two years after that; attendance has to be documented.
In Tiveo: Instruction is a category of its own; the hospitality template uses 24 months.
For occupational medical checks the employer keeps a record: that, when and for which reason a check took place.
In Tiveo: The medical check category only knows the date. There is no field for findings.
If a business keeps employees’ records in software, the works council may have a say.
In Tiveo: Who sees what follows the role: employees their own records, managers their team, HR everyone.
As of 14 October 2026. These sentences summarise the legal position and are not legal advice. Collective agreements and works agreements may provide otherwise.
Qualifications cost nothing extra: they are included in every paid plan, from Team. What sets the plans apart is in the price table.
| Plan | Free | Team | Business | Company |
|---|---|---|---|---|
| Employees | up to 5 | up to 15 | up to 50 | up to 100 |
| Price per month | €0 | €19 | €59 | €119 |
| Qualifications | ✓ | ✓ | ✓ |
No. Which briefing is needed how often follows from your company’s risk assessment. The deadlines in the templates are suggestions; you adjust them per type.
Yes, once you switch the emails on under Settings › Emails; they are off by default. Everyone with an account then gets an email when a record enters its warning period and when it expires. Every Monday, managers get an overview of their area, HR and administrators one of the whole company: what expires soon, has expired or is missing. The same occasions arrive as push notifications on request.
On paper. You record the signature per person in Tiveo, later too. Anyone with their own account confirms in the app: “Read and understood”.
No. The medical check category only knows the date. There is no field for findings or diagnoses.
Employees see their own, managers those of their team including the departments below, HR everyone. Administrators and HR create the types. A file on a record (PDF, JPG or PNG up to 10 MB) is visible only to the person and HR.
The demo opens on the overview of a joinery: the yearly briefing, first aiders, forklift licences and deadlines that run out soon, with no sign-up.
